|May 17, 2013 |
The Wyoming Office of the Superintendent of Public Instruction has been asked to write a report on the status of all schools in the state. As part of this report they are collecting input from educators, parents and the community. You thoughts and feedback are essential to this process and could be extremely helpful to the development of future educational policy. Please take a few minutes to respond.
Below are links to the three different surveys: Educator, Parent, and Community Member. Please fill out the survey(s) most applicable to you.
How to Prepare a Standard/Bulk Mailing
Bulk Mail is a way for schools with larger mailings to take advantage of postage discounts offered by the United States Postal Service. However, to qualify for these discounts additional guidelines must be met.
Articles which (generally) may be sent as Standard/Bulk Mail are:
- Newsletters and event postings
- Printed or reproduced matter containing no personal information
Articles which may never be sent Standard/Bulk Mail are:
- Personal letters
- Billings, grade reports, and statements of accounts
- Articles containing handwritten or typewritten messages
- Any matter in which a single piece weighs over one pound
- Advertising for other companies and soliciting for money
Standard/Bulk Mailing Guidelines
The first thing to do in order to send a Standard/Bulk Mailing is to have a permit indicia printed by Graphics in the upper right-hand corner of your mailing. After Graphics has completed this, place the address in the center of the mailing. Envelope flaps can be tucked inside or sealed. If sending post cards, card stock is required. Please separate your mailing by grouping the first three numbers of a zip code together (i.e. All 820’s go together, all others [out of city] band together). Standard/Bulks mailers should then be placed in tubs, not boxes, for better handling. If you need additional tubs contact the mail room.
- Mail Services should help review all samples for postal compliance.
- All mailing addresses must process through approved postal address verification software. Mailing addresses must be pulled from the district's Power School program to be compliant.
- You must have a minimum of 200 pieces or 50 pounds of mail each time a mailing is submitted for Post Office acceptance.
- No staples allowed. Use tabs or tape for sealing.
- All pieces must be identical in weight, size, color, and number of enclosures. Pieces must be rectangular and not less than 3-1/2” wide and 5” long and must be at least 0.007” thick. (If in doubt on thickness-mail room can verify this when approving the sample.)
- Size shall not exceed 6 1/8" X 11 1/2" for letters. Maximum thickness is 1/4".
- If using a single sheet for a mailer, in order to meet the minimum thickness requirements, a tri-fold is required. The fold should be at the bottom and the opening to the top of the mailer. Tape/tab four spots on this type of mailer for sealing. One in the middle of each end and two on the top 1" from each corner. This method is not recommended due to the risk of mailers being damaged by machinery.
- Sealing mail piece envelopes is permitted and preferred. Tucking envelope flaps is permitted. Have all mailers facing the same direction.
- NEW Large envelopes or flats (min. 6 1/8" X 11 1/2" and max. 12" X 15") have special address placement requirements, so please contact Mail Services for help with this.
- Please deliver all Standard/Bulk mail to the district mail center located at 316 Lexington Ave. (Next to Graphics and the district Bus Facility.)
- Automation for school news letters or multi-page bulk mailers. From the Power School program select addresses for either the 6 X 9 or #10 windowed envelopes. Graphics will use this selected file of addresses to merge with a submitted news letter or other publication for mailing. At the same time an equal quantity of 6” X 9 ½” windowed envelopes (#37022) or #10 windowed envelopes (#37065) must be purchased from the Warehouse. The envelopes will be delivered to Graphics for printing the bulk permit indicia and school's return address. A file with this information must also be submitted to Graphics for the envelope printing. When completed, the printed material and envelopes will be given to Mail Services for folding, inserting, and permit preparation. For larger page mailings the 6 X 9 envelope is recommended. It has a capacity of 8 sheets of paper providing a total of 15 printed pages + 1 page for addressing. For smaller page mailings select the #10 envelope, which has a capacity of 4 sheets of paper or 7 pages of print + 1 page for addressing. This process eliminates school preparation of folding, taping, and inserting.
- If you have any questions please call Mail Services at 771-2141